This project budget template gives you full financial visibility over any project from day one. Pre-built formulas automatically calculate budget vs. actual variance by cost category, cumulative burn rate, and forecast-to-complete. The template is designed for both simple projects (single sheet) and complex multi-phase engagements (multi-sheet with roll-up summary).
What's Included
Budget Summary Dashboard
High-level view of total budget, spent to date, remaining, and % utilized
Cost Category Breakdown
Budget and actuals by category (Labour, Materials, Software, Travel, etc.)
Monthly Spend Tracker
Month-by-month spend with cumulative total and burn rate chart
Budget vs. Actual Table
Line-by-line variance analysis with RAG-coded indicators
Forecast-to-Complete
Projected final cost based on current burn rate and remaining scope
Change Order Register
Log of approved scope changes and their budget impact
When to Use This Template
- Tracking costs on consulting or professional services projects
- Managing capital expenditure budgets for IT implementations
- Monitoring marketing campaign spend against allocated budget
- Event planning and management cost tracking
- Construction and infrastructure project financial control
Ready to get started? Download the free Project Budget Template from Microsoft.
Get Free Template from MicrosoftOpens on Microsoft Create — free with any Microsoft account
Let AI fill in the template for you.
FreedomAI integrates directly into Microsoft 365 to generate complete first drafts from your project data and context — so you stop staring at blank templates.
Get Early Access