This expense report template simplifies the expense reimbursement process for employees and approvers alike. Enter expense date, description, category, and amount — the template automatically totals by expense category, applies mileage reimbursement rates, deducts any advances paid, and calculates the final reimbursable amount. Designed for weekly or monthly submission with a manager approval section.
What's Included
Employee and Period Information
Name, department, period, manager, and purpose of expenses
Expense Line Items
Date, description, category, receipt reference, and amount for each expense
Mileage Calculator
Miles driven with automatic reimbursement at the current IRS rate
Category Summary
Auto-totals by expense category (Meals, Travel, Accommodation, etc.)
Advance Deduction
Field for any cash advances received to calculate net reimbursable amount
Manager Approval
Digital signature section with approval date and comments field
When to Use This Template
- Employee business travel expense reimbursement
- Client entertainment and meal expense tracking
- Conference and training expense reporting
- Sales team monthly expense submission
- Remote worker home office expense tracking
Ready to get started? Download the free Expense Report Template from Microsoft.
Get Free Template from MicrosoftOpens on Microsoft Create — free with any Microsoft account
How to Fill In This Template
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