Microsoft Outlook Keyboard Shortcuts

41 shortcuts across 6 categories · Windows & Mac

Take control of your inbox with these Outlook keyboard shortcuts. From composing and managing emails to navigating your calendar, these shortcuts will help you stay on top of your communications.

General

ActionWindowsMac
Switch to MailCtrl+1Cmd+1
Switch to CalendarCtrl+2Cmd+2
Switch to ContactsCtrl+3Cmd+3
Switch to TasksCtrl+4Cmd+4
SearchCtrl+ECmd+E
Advanced FindCtrl+Shift+FCmd+Shift+F

Mail

ActionWindowsMac
New emailCtrl+NCmd+N
ReplyCtrl+RCmd+R
Reply AllCtrl+Shift+RCmd+Shift+R
ForwardCtrl+FCmd+J
Send messageCtrl+EnterCmd+Return
Mark as readCtrl+QCmd+T
Mark as unreadCtrl+UCmd+Shift+T
Flag messageInsertCtrl+Shift+G
Delete messageCtrl+DDelete
Move to folderCtrl+Shift+VCmd+Shift+M

Email Formatting

ActionWindowsMac
BoldCtrl+BCmd+B
ItalicCtrl+ICmd+I
UnderlineCtrl+UCmd+U
Increase font sizeCtrl+]Cmd+]
Decrease font sizeCtrl+[Cmd+[
Insert hyperlinkCtrl+KCmd+K
Check spellingF7Cmd+Shift+:

Calendar

ActionWindowsMac
New appointmentCtrl+Shift+ACmd+N
New meeting requestCtrl+Shift+QCmd+N
Day viewCtrl+Alt+1Cmd+Option+1
Work week viewCtrl+Alt+2Cmd+Option+2
Full week viewCtrl+Alt+3Cmd+Option+3
Month viewCtrl+Alt+4Cmd+Option+4
Go to todayCtrl+TCmd+T
Go to dateCtrl+GCmd+Shift+T

Contacts

ActionWindowsMac
New contactCtrl+Shift+CCmd+N
Open Address BookCtrl+Shift+BCmd+Shift+B
Send email to contactCtrl+FCmd+J
Search contactsF11Cmd+F

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