Microsoft Outlook Keyboard Shortcuts

41 shortcuts across 6 categories · Windows & Mac

Take control of your inbox with these Outlook keyboard shortcuts. From composing and managing emails to navigating your calendar, these shortcuts will help you stay on top of your communications.

General

Action	Windows	Mac
Switch to Mail	`Ctrl`+`1`	`Cmd`+`1`
Switch to Calendar	`Ctrl`+`2`	`Cmd`+`2`
Switch to Contacts	`Ctrl`+`3`	`Cmd`+`3`
Switch to Tasks	`Ctrl`+`4`	`Cmd`+`4`
Search	`Ctrl`+`E`	`Cmd`+`E`
Advanced Find	`Ctrl`+`Shift`+`F`	`Cmd`+`Shift`+`F`

Mail

Action	Windows	Mac
New email	`Ctrl`+`N`	`Cmd`+`N`
Reply	`Ctrl`+`R`	`Cmd`+`R`
Reply All	`Ctrl`+`Shift`+`R`	`Cmd`+`Shift`+`R`
Forward	`Ctrl`+`F`	`Cmd`+`J`
Send message	`Ctrl`+`Enter`	`Cmd`+`Return`
Mark as read	`Ctrl`+`Q`	`Cmd`+`T`
Mark as unread	`Ctrl`+`U`	`Cmd`+`Shift`+`T`
Flag message	`Insert`	`Ctrl`+`Shift`+`G`
Delete message	`Ctrl`+`D`	`Delete`
Move to folder	`Ctrl`+`Shift`+`V`	`Cmd`+`Shift`+`M`

Email Formatting

Action	Windows	Mac
Bold	`Ctrl`+`B`	`Cmd`+`B`
Italic	`Ctrl`+`I`	`Cmd`+`I`
Underline	`Ctrl`+`U`	`Cmd`+`U`
Increase font size	`Ctrl`+`]`	`Cmd`+`]`
Decrease font size	`Ctrl`+`[`	`Cmd`+`[`
Insert hyperlink	`Ctrl`+`K`	`Cmd`+`K`
Check spelling	`F7`	`Cmd`+`Shift`+`:`

Calendar

Action	Windows	Mac
New appointment	`Ctrl`+`Shift`+`A`	`Cmd`+`N`
New meeting request	`Ctrl`+`Shift`+`Q`	`Cmd`+`N`
Day view	`Ctrl`+`Alt`+`1`	`Cmd`+`Option`+`1`
Work week view	`Ctrl`+`Alt`+`2`	`Cmd`+`Option`+`2`
Full week view	`Ctrl`+`Alt`+`3`	`Cmd`+`Option`+`3`
Month view	`Ctrl`+`Alt`+`4`	`Cmd`+`Option`+`4`
Go to today	`Ctrl`+`T`	`Cmd`+`T`
Go to date	`Ctrl`+`G`	`Cmd`+`Shift`+`T`

Navigation

Action	Windows	Mac
Go to Inbox	`Ctrl`+`Shift`+`I`	`Cmd`+`1`
Go to Outbox	`Ctrl`+`Shift`+`O`	`Cmd`+`Shift`+`O`
Next message	`Down Arrow`	`Down Arrow`
Previous message	`Up Arrow`	`Up Arrow`
Open selected message	`Enter`	`Return`
Collapse/expand group	`Left/Right Arrow`	`Left/Right Arrow`

Contacts

Action	Windows	Mac
New contact	`Ctrl`+`Shift`+`C`	`Cmd`+`N`
Open Address Book	`Ctrl`+`Shift`+`B`	`Cmd`+`Shift`+`B`
Send email to contact	`Ctrl`+`F`	`Cmd`+`J`
Search contacts	`F11`	`Cmd`+`F`

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